What we collect
- Account info: Your email address and name when you sign up.
- School portal credentials: Your PowerSchool and/or Schoology username and password, used solely to access your child's grade data on your behalf.
- Grade data: Course names, assignment scores, category weights, and submission statuses pulled from your school portals.
- Usage data: Basic analytics on how you use GradeCoach (pages visited, features used).
How we use your data
- To sync your child's grades from school portals
- To generate AI-powered grade analysis reports
- To calculate GPA projections and recovery plans
- To send you weekly report emails (if you opt in)
- To improve the GradeCoach product
We never sell, share, or use your data for advertising. Period.
How we protect your data
- School portal credentials are encrypted at rest using AES-256 encryption
- All data is transmitted over HTTPS (TLS 1.3)
- Grade data is stored in a secured PostgreSQL database
- We use industry-standard security practices
Your rights
- Access: You can view all data we have about you in your dashboard
- Delete: You can delete your account and all associated data at any time
- Export: You can export your grade data in CSV format
- Portability: Your data belongs to you, not us
Student data privacy
GradeCoach is a parent-facing tool. Parents access their own child's education records using their own portal credentials. We act as the parent's agent in accessing data they already have a legal right to access.
We comply with applicable student data privacy laws including COPPA and state-level student privacy statutes (e.g., California SOPIPA). We do not collect data from students under 13 without parental consent.
AI-generated reports
Grade reports are generated using AI (Claude by Anthropic). Your grade data is sent to the AI service solely to generate your report. We do not use your data to train AI models. The AI service processes your data ephemerally — it is not retained after your report is generated.
Contact
Questions about this policy? Email us at privacy@gradecoach.ai